Intermediate Microsoft Word Training
Technology 4
Summer 2007
Nebo Elementary School
Instructor: Mr. Michaud

Opening Exercise 1: 
1. Click on this link.
2. Recreate the document in Microsoft Word.

Opening Exercise 2:
1. Open a Blank Word Document
2. Type a paragraph stating what you want to learn in this course.

Advanced Exercise:
1. Try to open this link.

Microsoft Word provides a platform for creating documents using text, images, hyperlinks, and fields.  The primary purpose of Word is to create documents that will be printed on paper. 

In word processing, you will find it helpful to think of your document as one long line of text.  It is on top of this line of text that you add the formatting commands to make the document look the way you want.  Microsoft Word is a "wysiwyg" (What You See Is What You Get) type of program.  This differs from some early Word Processing programs where you worked with the raw data and formatting commands on the screen and hoped and trusted the printed document would look correct when it prints.

This class will cover the following areas in Word:

  • Methods of "placing" text and images on page:
    • Text Boxes
    • Tables
    • Columns
    • Tabs
  • Use of Borders:
    • Text Boxes
    • Tables
    • Cells
    • Images
  • Using the Header and Footer
    • Titles
    • Logos
    • Auto Fill for page number and Date
  • Creating Documents from Templates
    • Installed Templates
    • Online Templates
  • Portrait Vs. Landscape Setup
  • Create the following Documents:
    • Newsletter/Pamphlet
    • Program
    • Worksheet
    • Poster
    • Permission Slips
  • Saving Your Word Document as a Web Page
    • Single Page Format
    • Standard Page Format


Session 1: "Placing" your text and images on the page:

Remember the typewriter?  When typing, you mechanically set tab stops or margins using mechanical tops to guide the scroll or typing die.  If all else fails, you would use the space bar to place the text exactly where you wanted.  Once the letters where on the page, they did not move.  (Of course, if you made a mistake - get out the whiteout!)

When using Microsoft Word - you have many options for placing and anchoring text.  I use the word "anchor" because Word will shift your text about the screen and the paper almost automatically depending on what you are doing and what the computer thinks you are trying to do.  Using Text Boxes, Tables, Columns, and Tabs allows the user to place text exactly where they want it on the printed page.

Click on the links below to take you to descriptions and exercises:

Session 2: Borders and Shading

Borders:

Text Boxes, Tables, and entire documents can have lined borders.  Like in Microsoft Excel, Borders can be invisible, solid, dotted, thick or thin, or patterned. 
"Right Click" is your friend.  By right clicking on a Text Box or Table Cell, you can select the Borders tab and set the properties for the borders.  To put a border on the entire document:

To Put a Border on an Entire Document:
  1. Select "Format-Borders and Shading"
  2. Click the "Page Border" Tab
  3. Select "Box" or "Shadow"
  4. Click "OK"

Borders Exercise:

1. Open a blank Word Document.
2. Type a short paragraph of text.
3. Insert a 2 row by 2 column table.
4. Enter short text passage in each cell.
5. Insert two text boxes.
6. Type a short sentence in each text box.
7. We will now experiment with borders. In word by default text boxes and tables have a single line border.
8. On the table - Right Click on Table and select
"Borders and Shading"

Set the table border to "None" and click "OK."
9. On one text box - Right Click and Select "Format Text Box"
10. Select "Line" and make the line thicker (Increase Weight to 6 pt) and change "Line Color." Click "OK."     
11. On the 2nd Text Box - use the same process and make the border a double dashed line. (Right Click - Format Text Box)


Session 3: Placing Graphics within Text

Graphics placement within text.

Graphics and Text Boxes function as the 2nd stream of data. Pictures can be inline or through.
You can also put borders on pictures.

Graphics and text boxes may be placed in the following areas:
  1. In line
  2. Through
  3. On top


Quick Exercise: Experiment with pictures and the three methods of placing them on the page.

1. Copy pictures from internet:
     a. Find picture on web page
     b. Right click and select copy
     c. Go to word and select right click-paste
2. View the Picture Tool bar and experiment with through and inline
3. Insert picture from Clipart: Menubar: Insert-Picture-Clipart


Session 4: Breaks and Use of Header and Footer

There are several kinds of breaks:  Line breaks seperate lines of texts (like pressing enter.)  Column breaks seperate columns and Page Breaks make new pages.

A break divides a page or column into a new section. Imagine a worksheet where you have one or two lines of text and then you need a new page. One solution is to press "Enter" again and again until the Word makes a new page.  The problem with this method is editing - if you add lines of text, you will shift the remainder of your document down or up. Think of breaks as "locking" the content of a page or column.

Again, remember the concept of the "Line of data:"  Text characters you see and formating characters you don't "see" (Line Break, Page Break . . .)

Page Break Exercise:

1. Open a Blank Word Document.
2. Type one line of Text (Like a short question) How does Microsoft Word make you feel?
3. Select "Insert-Break-Page"
4. Notice the new page
5. Type another question: How am I going to use this with my students?
6. Insert another page break.

Header/Footer:

If you want the same text/pictures on each page - instead of re-typing each page - A header puts the same text on the top. Footer goes to the bottom.

To edit Header or Footer - Select "View-Header/Footer" from Menu Bar. Type or insert your data. Click on the body of your document to return to editing the maun section.


Header/Footer Exercise:
1. Go back to your "Page Break Document"
2. Add 4 more pages of text.
(Use "Insert-Break-Page" to make blank pages.)
3. Select "View-Header and Footer"
4. Left Click once in the Header Area.
5. Type the following in the Header Area:
Ms. Teachername's Class
Worksheet 1
6. Scroll down and click once in the Footer Area.
7. Select "Insert Auto Text" from toolbar.
8. Select "Page x of y."
9. Center the Page number using the alignment command.
10. Left click on the main body.  Note that Word automatically numbers the pages in the document.

Session 5: Publishing to Web and Final Project

Publish To Web:

If you want to save paper and share your document electronically - saving it as a web page provides a platform for other users to view your document without having to have Microsoft Word installed on their computer.  There are two ways to save and convert your Word Document to a web page:
Single File Webpage (Archive): Advantage: Makes one html type file that is easy to transfer from one computer to another. Disadvantage - not as compatible on non windows machines.
Web Page: Advantage: Can be read on many different types of computers.  Disadvantage: Harder to transfer from one computer to another - you will need to copy the html file and the folder with the associated images.  HTML code is also very complex for relatively simple documents.

Process:
1. Select "File-Save As Web Page"
2. Name your page and select "Web Page" as file type.
3. Click Save.

Final Project:  Create the following documents from the samples indicated in the hyperlinks.  Save your projects with the assigned file names into your Tech 4 Word Documents folder.

Newsletter
 Lastname Newsletter.doc
Program
 Lastname Program.doc
Flyer
 Lastname Flyer.doc
Worksheet
 Lastname Worksheet.doc
Brochure
 Lastname Brochure.doc